Creating a Crowdcast event takes just a few minutes. This guide walks you through setting up your event, customizing your registration page, and getting ready to go live.

Before creating your event, it's worth taking a few minutes to prepare:

Your channel branding appears across your Crowdcast account, while your event cover image and description are unique to each event.

When it comes to creating and editing your event, skip ahead to the editing sections below:

To create your event:

Setup Your Event Details

When you create a new event you can setup all the basic details of your event.

1. Title: Name your event

2. Schedule: Select whether you want to create a single session or a multi-session event. If you’re creating a single session event, go ahead and chose a start date, time, and anticipated duration.

If you’re creating a multi-session event, you’ll repeat these steps for each individual session. You can create simultaneous, back-to-back, and even multi-day sessions.
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You can select how calendar invitations are received by attendees.
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You can write a description for each session, and you can also group your sessions into tracks. Tracks allow attendees to filter the available sessions based on the topic being covered or the type of session. Here’s an example from a scientific conference with tracks indicating which branch of science is associated with each session:

3. Access: Select Registration Required if your event is free and requires only that the attendee registers in order to attend.

Selected Ticketed if you’re charging attendees to attend your event. If you’ve never set up a ticketed event, you’ll need to first connect your Stripe account. From there, you can build multiple ticket tiers. Learn more about creating tickets here.

Promo Codes: You can also build promo codes for discounted access to your ticketed event. Promo codes may be based on a percentage discount or a dollar amount, and you can schedule when they’re available.

Creating Tags: If your event is public, you can also create tags to help make your event more searchable.

Patreon Access: The final access option is for Patreon hosts. For those hosts, be sure to check out our Patreon support doc. Patreon creators can limit their events to only those supporters who are at the selected tier.

4. Visibility and Tags: This is where you determine whether your event will be an unlisted event – meaning only those who have the URL can find it – or a public, discoverable event that can be found via search engines.
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​Customizing URL: You can also customize your event URL at any time, but keep in mind when changing a URL, this will void any previous URL shared with attendees.

Add a Password: If the event is unlisted, you can password-protect the event for an additional layer of security.
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5. About: Use this section to build your attendee-facing registration page. Be sure to add a cover photo and then use the description section to communicate important information to your attendees about your event.

If you are on the Pro or Business plan, you can add custom fields using the menu option to the left. This section allows you to collect specific data from your attendees when they register.

Pro and Business plans also have the ability to set up Multistreams. Use this section to set up simultaneous streaming of your event to another platform like Facebook, Youtube, or LinkedIn. You can always create your event and set up multistreams later if you wish.
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All plan levels will see the Notifications section when creating an event. This is where you control what emails attendees receive as well as whether you receive registration notification. Crowdcast automatically sends a registration confirmation email and a 10-minute reminder email to your attendees. You can turn those off in the notifications section. You can also customize emails sent through Crowdcast

The Advanced section is also visible to all plan levels. This is where you can cap the number of attendees who are able to register for your event. This feature is useful if you want to avoid overage charges or if you want to ensure only the exact number of attendees you've imported will be able to attend.

You can also customize your event's registration button from within this section. The registration button says Save my spot by default. If you're running a ticketed event, the button will say View tickets and cannot be changed.

Ready for the next step?

Once your event is published, you can continue preparing by:

Most event details can be edited after publishing.

No. Your event will not end automatically when it reaches the duration you specified.

The duration is simply an estimate for attendees. Be sure to keep your plan's maximum session length and monthly streaming hours in mind.

Make sure you've selected the correct time zone for your event.

If you're using a VPN, Crowdcast may detect the time zone of your VPN server instead of your current location. You can update the time zone before publishing your event. Attendees will automatically see the event time converted to their own local time zone.

Yes! Before sharing your event, it's a good idea to preview your registration page.

To preview it:

Check that your:

all look the way you expect.

💡 Tip: Ask a colleague to register using a private or incognito browser window so you can experience the registration process just like an attendee.

Yes. You can edit most event details at any time after publishing.

⚠️ If you change your event date or time, registered attendees will automatically receive an email notification. Changing your event title, description, cover image, or most other event details will not send an email to attendees.

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