If this is your first time creating an event on Crowdcast, start here first.
Run workshops, courses, conferences, office hours, or any event series - all from a single registration page.
What is a Multi-Session Event?
A Multi-Session Event lets attendees register once and access every session in your event series.
Each session has its own:
Date and time
Chat
Replay
Analytics
Hosts can easily move attendees between sessions during the event using Call Audience to Session.
When should I use a Multi-Session Event?
Multi-session events are great for:
Courses or training programs
Conferences and summits
Office hours
Weekly webinars
Event series
Workshops with multiple sessions
If you're only running a single livestream, choose a Single Session Event instead.
Create a Multi-Session Event
From your Dashboard, click Create Event.
Select Multi-Session Event.
Enter your event details.
Add your first session.
Click Add Session to create additional sessions.
(Optional) Organize sessions into Tracks.
Save each session.
Notes:
The duration field is only for your attendees’ awareness. Your event will not end automatically if you exceed the specified duration, but do keep the hourly allowance of your plan in mind.
Tracks allow attendees to filter the available sessions based on the topic being covered or the type of session. For example, a music festival might create tracks for the type of music performed in each session. There might be sessions devoted to rock, classical, or folk music.
Sharing your event
Share your event
To invite people to your event, share your main event link:
crowdcast.io/c/{event-code}
This is the best link for emails, newsletters, websites, and social media. When your event is live, attendees are automatically taken to the current live session.
Share a specific session
To send someone directly to a session:
Open the session.
Copy the URL from your browser's address bar.
Share that link.
That link will always reopen the correct session, even if you later rearrange your schedule.
Quick shortcuts
If you're typing a link manually, these shortcuts also work:
/c/{event-code}/2— Opens the second scheduled session./c/{event-code}/lobby— Opens the event lobby.
Once the page loads, Crowdcast automatically redirects to the full session URL.
Note: Don't use links like /2 in emails or anywhere permanent. The session number reflects your current schedule, so if you reorder sessions it may point to a different one. Always copy the full session URL from your browser when sharing a specific session.
Moving attendees between sessions
Hosts can instantly move everyone currently watching to another session.
Open the destination session.
Click Call Audience to Session.
Confirm.
Everyone currently viewing your event will automatically be taken to the selected session.
Tips for hosting Multi-Session Events
Include your schedule
List your session dates and times in your event description so attendees know what's included before registering.
Streaming with RTMP?
Each session has its own RTMP stream key. Before going live, make sure your encoder is connected to the correct session.
Using Studio Templates?
Create your Studio once, save it as a template, and load it into each session to keep your branding, media, and layout consistent.
Assigning Speaker Roles?
Speaker roles must be assigned per session in a multi-session event.
How do Calendar invites work with Multi-Session events?
By default, attendees receive a calendar invite for each session in your multi-session event. This helps remind attendees about upcoming sessions and can improve attendance.
If you add a new session or change the date or time of an existing session, registered attendees will automatically receive an updated email notification with a new calendar invite.
Google Calendar limitation: Google Calendar may only display the first session from a multi-session event, even though the calendar invite contains all sessions. This is a limitation of how Google processes multi-event (.ICS) calendar files.
Apple Calendar, Outlook, and most other calendar applications display all sessions correctly.
If attendees use Google Calendar and don't see every session, they can manually add the missing sessions or use another supported calendar application.
Frequently Asked Questions
Does each session have its own replay?
Yes. Every session automatically creates its own replay.
Does each session have its own chat?
Yes. Chat, Q&A, replay, analytics, and attendance are tracked separately for each session.
Can attendees register once for all sessions?
Yes. Attendees only need to register once to access every session in the event.
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