Importing attendees will bypass any gatekeepers you’ve set up like payment barriers, a password, Patreon tier requirements, or attendance limits. Others who go through the standard registration process through the event URL will still encounter these gatekeepers.

You can register people directly into your event via three methods:

Open the Options menu within your event and select Register Emails.
​

Manually import your attendees by typing each email separated by a comma. Check the box confirming that those imported have agreed to register for your event, then select Import.

Just as with the previous step, open the Options menu and select Register Emails.

You can easily register folks from your mailing list or external systems by uploading a CSV file of emails into your Crowdcast event. You just need a column titled email.

You also have the option to include columns titled firstname and lastname (without spacing) if you want to send more personalized confirmation emails.

Check the box confirming that those imported have agreed to register for your event, then select Import.

Once imported, the number of emails that have been imported with accounts and without accounts will be shown.

Attendees who have previously joined an event on Crowdcast will already have accounts and be imported immediately.

Attendees who have never joined an event on Crowdcast will be sent a confirmation email with a personal link to the event that will log them directly into Crowdcast with the email you've imported. They will need to visit the event link from this email to complete registration and appear in the People tab of your event.

Crowdcast offers an integration with Zapier which allows you to collect registrations elsewhere and automate the import process. You can learn more about this integration by reviewing our Zapier support doc.

Attendees who are imported via Zapier will still receive a confirmation email from Crowdcast with a custom link to enter the event. They will not appear in the People tab of your event until they complete this step.

If you import an email address that isn’t already associated with a Crowdcast account and don’t include firstname and lastname in the CSV, the attendee will initially be assigned a randomly generated temporary username. If their name is included in the CSV, it will be used instead.
​

Attendees with a temporary username will be prompted to enter their name when they access the event through their registration email. Their full name will then appear in the People tab and exported CSV registration lists.

When you import attendees into an event, you may see an Email Verified column in the CSV. This shows whether an attendee has verified that they have access to the email address associated with their Crowdcast account.

Imported attendees receive a personal event link by email. Opening this link allows them to access the event and complete the verification process.

Before their email is verified, attendees can still access the event, but some interactive features are temporarily restricted. They’ll need to verify their email before they can participate in Chat, Q&A, or polls.

Once verified, these restrictions are removed and their Email Verified status will update in the CSV.

If you import an attendee using only their email address, you may see an unfamiliar name assigned to them in Crowdcast.

These are temporary placeholder names that are automatically assigned when an attendee is registered with an email address but doesn’t yet have a Crowdcast account or profile name.

Once the attendee creates their account or updates their profile with their name, the placeholder name is replaced with their real name.

Tip: When importing attendees by CSV, we recommend including firstname and lastname whenever possible. This helps ensure attendees are clearly identified from the start.

Was this article helpful? Please share your rating below! Happy Crowdcasting! 🎥