How to Build an Event
Step-by-step instructions on how to create your first Crowdcast event.
Annette avatar
Written by Annette
Updated over a week ago

When you’re ready to create your first event, click the New event button in the top left corner of the screen. This will take you to the New Crowdcast page where you can build your event starting with the Main Info section. Here’s a breakdown of each part of the edit event form.

1. Title: Name your event

2. Schedule: Select whether you want to create a single session or a multi-session event. If you’re creating a single session event, go ahead and chose a start date, time, and anticipated duration. Your event will not end automatically if you exceed the specified duration, but keep your plan’s session length and monthly hourly allowance in mind.

If you’re creating a multi-session event, you’ll repeat these steps for each individual session. You can create simultaneous, back-to-back, and even multi-day sessions.

You can write a description for each session, and you can also group your sessions into tracks. Tracks allow attendees to filter the available sessions based on the topic being covered or the type of session. Here’s an example from a scientific conference with tracks indicating which branch of science is associated with each session:

3. Access: Select Registration Required if your event is free and requires only that the attendee registers in order to attend.

Selected Ticketed if you’re charging attendees to attend your event. If you’ve never set up a ticketed event in v2, you’ll need to first connect your Stripe account. From there, you can build multiple ticket tiers.

You can build promo codes for discounted access to your ticketed event. Promo codes may be based on a percentage discount or a dollar amount. You can also schedule when they’re available for use.

4. Visibility: This is where you determine whether your event will be an unlisted event – meaning only those who have the URL can find it – or a public, discoverable event that can be found via search engines. You can also customize your event URL in this section, set a password if the event is unlisted, and add tags to help boost the SEO value of your event. Use tags to add searchable keywords related to the content of your event.

5. About: Use this section to build your attendee-facing registration page. Be sure to add a cover photo and then use the description section to communicate important information to your attendees about your event.

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If you are on the Pro or Business plan, you can also add Custom Fields using the menu option to the left. This section allows you to set up custom questions for your attendees to answer upon registration.

Pro and Business plans also have the ability to set up Multistreams. Use this section to set up simultaneous streaming of your event to another platform like Facebook, Youtube, or LinkedIn. You can always create your event and set up multistreams later if you wish.

🎓 Want to learn more about multistreaming?: The Complete Guide to Multistreaming

All plan levels will see the Notifications and Advanced sections. Notifications is where you control what emails attendees receive as well as whether you receive registration notification. Crowdcast automatically sends a registration confirmation email and a 10-minute reminder email to your attendees. You can turn those off here if you want to email your attendees through other methods. (Bear in mind that you can customize emails sent through Crowdcast.)

We'll also send you an email each time someone registers for your event. If you don't want these emails, you can toggle them off here.

Finally, the Advanced section is where you can cap the number of attendees who are able to register for your event. Maybe you want to ensure you don't incur overage charges, or maybe you're running an intimate event and only want the exact number you've imported to be able to attend.

That's it! You've built your first Crowdcast event. 💪 Check out our other Getting Started resources for more.

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