1. Why Run a Test Event?
Running a test event allows you to:
Familiarize yourself with Crowdcast features and tools.
Check your audio, video, and presentation quality.
Test integrations (e.g., slides, polls, third-party tools).
Ensure all technical components function correctly.
Practice your flow and timing for the live event by yourself and with teammates.
2. Creating a Test Event
Steps to Create a Test Event:
Log in to Crowdcast: Navigate to your Crowdcast dashboard.
Click "New Event": Create a new event as you would for your live session.
Set Privacy: Mark the event as Unlisted to limit access.
Choose a Title: Add "Test" to the title (e.g., "[Event Name] Test").
Adjust Settings: Configure settings like attendee permissions, chat, polls, and Q&A to match your planned live event.
Save the Test Event: Once set up, save your test event and proceed to the event dashboard.
3. Preparing for the Test
Checklist:
Devices: Use the same device(s) and internet connection you plan to use for the live event.
Browser: Ensure you’re using a supported browser.
Audio/Video Equipment: Check that your microphone and camera are properly connected.
Presentation Materials: Upload slides, videos, or other media in advance.
Invite Co-Hosts/Presenters/Speakers: Add team members or collaborators to test multi-presenter functionality.
4. Conducting the Test
During the Test Event:
Go Live: Start the event and test going live.
Check Audio and Video: Ensure audio and video quality are clear and stable.
Practice Engagement Tools:
Test chat, polls, and Q&A features.
Add a call-to-action (CTA) button if applicable.
Test Screen Sharing: If you’ll be sharing your screen, verify the process and resolution.
Run Through the Agenda: Practice transitions between segments, speakers, and media.
Simulate Attendee Experience: Use a second device or account to view the event as an attendee.
5. Review and Adjust
After the Test Event:
Review Recording: Watch the replay to identify any issues.
Gather Feedback: If co-hosts or team members joined, ask for their input.
Refine Your Setup: Adjust audio, visuals, or event flow based on findings.
6. Additional Tips
Schedule the Test in Advance: Give yourself ample time to resolve any issues before the live event.
Test Multiple Scenarios: If your live event has multiple presenters or segments, test them all.
Keep It Simple: Use this as an opportunity to streamline your presentation flow and reduce potential technical issues.
Keep in mind that time used testing live does count towards your monthly usage.
Any time in the greenroom (not live) does not count towards your monthly usage.
By running a test event, you can ensure confidence in your setup and deliver a smooth experience for your attendees. For further assistance, find out how to contact Crowdcast Support.
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