Stage Area and Gallery
Each person, presentation, or piece of media on stage appears as a tile, which can be arranged across different stage areas.
There are three areas where tiles can be placed:
Main Stage – The primary focus area. Tiles here are largest and most prominent.
Stage Left – A secondary area for additional speakers or content.
Gallery – Hidden from the audience but still audible. Ideal for holding speakers or attendees before bringing on stage.
Hosts and co-hosts can move tiles freely between these areas at any time.
A/V Controls
When entering the greenroom, you’ll first select your camera and microphone.
Once inside, the A/V control bar appears at the bottom of the screen.
From left to right, you can:
Toggle your camera on/off
Toggle your mic on/off
Present content from the media tray (screen, slides & files, or video)
Raise hand - to request to join the gallery and/or request to speak
Three dots - Change camera/mic inputs, select music mode and leave the stage or exit the gallery.
Modules
All interactive modules appear on the right-hand side of the event.
Chat – Engage with attendees in real time. Hosts can moderate, delete messages, or ban users.
Q&A – Collect and manage audience questions.
Polls – Create and control polls, including when results are revealed.
People – View attendees, manage roles and raised hands, invite people to gallery, and control gallery access, live count visibility and audience visibility.
Backstage Chat – Private chat for hosts, speakers, and moderators.
Studio – Customize and control your event production.
Audience Bar
The audience bar appears below the stage and represents your live attendees.
From here, hosts and channel-level roles can:
Access the people module along the right of the screen
View attendee profiles
Remove or ban users
Tile and Stage Controls
There are a number of versatile layouts possible within a Crowdcast event. You can send people to the audience-hidden gallery below the stage, move tiles to stage left, solo a tile to the bottom right corner, and spotlight a tile to fill the entire stage.
Here’s a written description of each tile control:
Split - Selecting split will divide the tile realestate to fill the stage.
Large - Selecting large for displaying media move participants to stage left.
Fill – Selecting Fill will fill the entirety of hte stage. All other tiles will be automatically anchored to the bottom right of the stage, and still visible to the audience. This is ideal for sign language interpreters but may also be a preferred location for a presenter.
Solo – A solo tile will fill the entirety of the stage. All other tiles will be automatically anchored to the bottom right of the stage, and they will be invisible to the audience.
Additional tile controls:
Focus – A focused tile will remain on the main stage in large format while media moves to media tray, and other participants on stage will become smaller and relocate to stage left.
Arrows – The arrows appear in the top right corner when you hover over a tile, and will move a tile to the indicated stage position (main stage, gallery, or minimize media).
For V2 users → follow this section ⤵️
The screenshot below highlights each area within a Crowdcast event.
Stage Areas
As indicated by the purple lines in the diagram above, there are three stage areas where a tile might be positioned. Each individual person, presentation, or video on stage is within what’s referred to as a tile. Hosts and co-hosts can move tiles to these areas:
Main Stage – The most central position on the stage. Tiles on the main stage will be given the majority of the visual focus.
Stage Left – Located to the left of the main stage. Tiles here will be smaller than those on the main stage.
Gallery – Tiles in the gallery are audible but not visible to attendees. A host or speaker may choose to remain in the gallery while presenting slides on stage. The gallery can also be used as a holding area until it’s time for hosts, guests, or a presentation to join the main stage.
1. A/V Controls
The A/V controls allow you to set up your camera and mic to ensure you’re using the correct equipment and that everything is working as expected. When you first enter the greenroom, you’ll see this pop-up:
Use the dropdown menus to change camera and mic inputs.
If your browser is blocking your camera or mic, check out this resource to learn how to change your browser permissions.
After you’ve set up your camera and mic and entered the greenroom, the A/V controls bar will appear at the bottom of your screen:
From left to right, these controls allow you to…
Toggle your mic on and off
Toggle your camera on and off
Screenshare a video via URL, your computer screen, or a slides presentation or document
Change your camera and mic inputs
Leave the stage
2. Modules
All interactive modules for a session are anchored to the right side of the event. A host will see the following modules from top to bottom:
Chat – Where attendees can interact with one another. Event hosts have the ability to delete comments, convert comments into questions, or ban attendees from this section.
Q&A Module – A space for attendees to ask questions during the event
Polls Module – Hosts can create polls to ask questions from the audience. A host can choose to keep polls hidden and to hide the results until they’re ready to be revealed.
People Module – From here, hosts can see who is registered for the event, see who is currently active (watching live), assign in-event roles to certain attendees, or ban attendees. A host can also use this section to allow attendees “raise their hands” to request to join the stage, open the stage to the audience so anyone can bring themselves on stage, and hide the audience so attendees and speakers won’t see who else is registered for the event.
Backstage Chat Module – This is a private chat space that is only accessible to hosts, co-hosts, speakers, and moderators.
Studio Module – The Studio allows you to customize the style of your event using logos, backgrounds, and title overlays. Make presentations easier by preloading videos and presentations into the event without the need to share your screen. You can even set up multiple CTAs in advance. Note that you will need to enter the greenroom to upload slides, but you can do this in advance and then exit the greenroom until you’re ready to return to the event. If you use the same Studio elements repeatedly, you can save them as a template for easy duplication in future events.
3. Tile Controls / 4. Stage Controls
There are a number of versatile layouts possible within a Crowdcast event. You can send people and presentation tiles to the audience-hidden gallery below the stage, move tiles to stage left, pin a tile to the bottom right corner, and spotlight a tile to fill the entire stage. Watch the video below for a demo of the available stage layouts and controls:
Here’s a written description of each tile control:
Arrows – The arrows will move a tile to the indicated stage position (left stage, main stage, or gallery).
Pin – A pinned tile will be anchored to the bottom right corner of the stage. This is ideal for sign language interpreters but may also be a preferred location for a presenter. A pinned tile will stay pinned no matter what other stage adjustments are made. The pinned tile must be moved to another stage location in order to become unpinned.
Focus – A focused tile will remain on the main stage in large format while all other tiles will become smaller and relocate to stage left.
Solo (formerly Spotlight) – A solo tile will fill the entirety of the stage. All other tiles will be automatically moved to the gallery.
5. Audience Bar
The audience bar, located below the stage, gives you the impression of having a physical audience in front of you as if you were on a stage. You can hover over an attendee’s icon in the audience bar to view their profile, change their role, or ban them.
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