The Studio Media section is designed to give hosts full control over uploaded content and is not visible to speakers, crew, or moderators. However, speakers and other on-stage participants can still use the Media Tray to add and present their own media during the event. While they may be able to see media uploaded by the host in the media tray, only the host can present or control those items.
Speakers can only access their own uploaded files. Hosts can bring anyone’s media onto the screen. Hosts can enable media sharing for anyone on stage, including attendees, while maintaining structure: only one person can present a specific media type at a time (for example, two people cannot share slides simultaneously).However, multiple media items can remain in progress, even though only one is visible at a time.
Example: You can switch from slide 5 ➡️ video 1. When you switch back to the slides, they will resume at slide 5. When you return to the video, it will continue from where it left off.
How to Access the Media Tray
You must be in the greenroom to use the Media Tray.
Click the Media Tray icon (below the gallery).
If there is already media saved in the media tray, you'll need to select Add
Select what type of media you want to share.
Set Sharing Permissions
Choose who can share and control media:
Only hosts & speakers can add and share directly from the media tray
On-stage speakers can control any active media.Anyone on stage can share
All on-stage participants (including attendees) can share media.
Sharing a Video from the Media Tray
In the media tray users can share a URL for videos from:
Vimeo
Wistia
Controls:
Maximize: Display on stage
Minimize: Remove from stage
Edit the video title at any time
Layout (Focus Mode):
Split
Large
Fill
Solo
To change layout:
Use Focus Mode controls from the media tray, or
Hover over the video on stage and select a layout
Sharing Slides & Files
Upload and present:
PDF
PPT / PPTX
DOC
Image files
Controls:
Navigate with arrows or keyboard
Present directly on stage (no screen sharing required)
Slides & Files are available to hosts and co-hosts from the studio
File limitations:
Animations, custom fonts, and embedded video may not render correctly
Use screen sharing if needed
Max file size: 50 MB
How to Screen Sharing
Share your screen directly from the Media Tray.
Make sure browser permissions are enabled before your event.
How to adjust Focus Mode on Stage
Adjust how content appears using stage layout options.
Sharing audio while speaking
Option 1: Share a video (YouTube/Vimeo/Wistia) + present slides
Option 2: Use Music Mode
Screen Sharing (macOS, Chrome)
If screen sharing isn’t working:
Go to System Settings → Privacy & Security → Screen & System Audio Recording
Enable Chrome
Restart Chrome
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