Bringing People On Stage
As a host or co-host, you can invite or move people to the Gallery and Stage, whether they’re speakers, co-hosts, or attendees.
Stage Capacity
Each person, presentation, or media source appears as a tile on stage.
Up to 12 people on stage + 1 media source
Up to 20 total participants across Stage and Gallery
Stage Configuration Examples
12 people on stage + 1 media source
9 people on stage + 1 screen share + 11 people in the gallery
10 people on stage + 1 shared video + 10 people in the gallery
Set Gallery Access
From the People tab, hosts and co-hosts can control who can join the Gallery:
Invite only — Only invited participants can join
Raise hand — Attendees can request access; hosts must approve
Open — Anyone can join the Gallery
Bring Speakers On Stage
Speakers can join the Greenroom once a host or co-host has entered it
Only hosts and co-hosts can move speakers to the Stage
Speakers can move themselves between Stage and Gallery at any time
In multi-session events, speakers must be assigned per session
Notes:
Channel teammates are automatically co-hosts
Event-level co-hosts can bring themselves on stage at any time
📌 Learn more about role assignments and permissions
Bring Attendees On Stage
Hosts and co-hosts can invite attendees to the Gallery, then move them to the Stage.
To invite an attendee:
Go to the People tab
Hover over the attendee’s name
Before the event:
Click Invite to greenroom and assign a role
During the event:
Click Move → Move to Gallery
Once invited:
Their status updates to Gallery
When moved to stage, their status updates to Stage
📌 Learn more about stage layouts and tile controls
Important notes
RTMP mode
You can’t invite participants to the stage when using RTMP. Use your external broadcasting software instead.Moving participants
Hosts and co-hosts can move people between Stage, Gallery, and Audience at any time.
To remove someone from Stage or Gallery, use Move to audience.
If Gallery access is set to Open, the Gallery auto-fills. Inviting someone new may move another participant to the Audience.Camera and mic controls
Hosts can’t turn off a participant’s camera. To remove their video, move them to the Audience.
Hosts can mute participants. Participants control their own camera and mic.Moving between sections
Speakers can move to the gallery, and move themselves from the Stage → Gallery
Attendees can only move themselves from Stage → Gallery
Only hosts and co-hosts can move speakers and attendees to Stage, or attendees to Audience
Greenroom access
Participants must join the Greenroom first, in order to appear on Stage.
There’s no invisible state - camera and mic can be off, but joining is required.Post-show
After ending your session, you’ll enter a Post-show space before fully ending the session. Attendees do not have access to the Post-show space.
For V2 users → follow this section ⤵️
Crowdcast allows you to bring people on stage with you, whether they are speakers, co-hosts, or invited attendees. Each person, presentation, or video on stage appears within a tile, and all plans support up to 11 tiles on stage simultaneously.
Stage Configuration Examples
Here are a few possible stage setups:
11 people on stage
9 people + 1 screen share + 1 slides presentation
10 people + 1 shared video
How to Bring Someone to the Stage
There are multiple ways someone can join the stage:
1. They are a channel teammate, speaker, or co-host
People assigned specific roles can join the stage at any time, including while in the greenroom:
Channel teammates are automatically assigned the role of co-host in any event and can join the stage without an invite.
Speakers and Co-hosts can bring themselves on stage at any point.
You can assign someone the in-event role of Speaker or Co-host, granting them additional permissions within that specific event.
📌 Learn more about role assignments and permissions here.
2. A Host or Co-Host Invites Someone to the Stage
Hosts and co-hosts can invite attendees to the stage via:
People tab
Chat
Q&A section
Audience bar below the stage
Steps to Invite:
Hover over the attendee's name or profile image.
Click Invite.
Choose where to place them on stage:
Main stage
Gallery (audience-hidden + below the stage)
Stage left
Once invited, their status in the People tab updates to Invited on stage. The attendee will receive a prompt to accept or decline the invitation.
Revoking an Invitation: If you accidentally invite someone or need to resend the invite:
Hover over their name.
Click Uninvite.
📌 Learn more about stage areas here.
3. Enabling "Allow Raise Hands"
The Raise Hands feature allows attendees to request permission to join the stage. A host or co-host must approve the request.
How to Enable:
Open the People tab.
Toggle Allow raise hands ON.
Attendee View:
They will see a hand icon at the bottom of their screen.
Clicking the icon opens the AV module, where they set up their camera and mic.
They click Save & Request to submit their request.
Host View:
A blue banner appears in the top right notifying you of a request.
Their status in the People tab updates to Hands raised.
Hover over their name to accept or ignore their request.
4. Enabling "Open Stage"
The Open Stage feature allows anyone in the audience to join the stage freely. This is ideal for small groups, meetings, or sessions where you trust attendees with this capability.
How to Enable:
Open the People tab.
Toggle Open stage ON.
Attendee View:
They see a + symbol at the bottom of their screen.
Clicking the + opens the AV module.
They select their camera and mic inputs and join the stage.
Important Notes
RTMP Mode: You cannot invite someone on stage via Crowdcast when using RTMP Mode. Use your broadcasting software instead.
Hidden Speakers: A speaker in the audience-hidden gallery still counts toward the 11-tile limit.
Media Tiles: Screenshares, slides, and videos count as tiles toward the 11-tile limit.
Greenroom Visibility: If an invited guest leaves the greenroom, they can still see and hear it. To fully remove them, uninvite them from the People tab.
Check out our Stage Layouts and Tile Controls guide to learn more about managing stage areas.
Visit our resource for troubleshooting common issues with your guest speakers.
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