How to Use the Studio

Level up your events with professional production tools using Crowdcast’s built-in Studio. The Studio is located on the far right side of your event view. Only hosts, and co-hosts can access it. You can set everything up in advance and test things out until you’re ready to go live. There are four main sections of the Studio; Theme, Calls to Action, Media and Titles

Customize your event’s look and feel in the Theme section by uploading:

💡 Pro tip:

Add a call-to-action button that appears below the stage. You can:

When activated, the CTA appears as a bright green button for attendees.

When adding media in the studio, hosts and co-hosts can:

Hosts and users with channel-level a role assigned can upload videos to use as stage backgrounds or Studio clips.

Each plan includes a different amount of video storage. You can track usage in the Billing section:

You can upload video files directly or add videos from external platforms by pasting a URL:

Within the Slides section you can upload and present files such as:

How it works:

To remove slides:

Use Titles to display text overlays during your session, such as:

Available options:

Within the studio, you can upload multiple types of media, including:

However, only one media element can be displayed on stage at a time per type.

Save time by creating reusable studio templates. To create a template:

You can create, load and update studio templates anytime.

Keep your Studio organized by reordering items:

The Studio is the last module on the right side of your event view. Only hosts and co-hosts are able to access this feature. See An Overview of Roles for information on role assignments and permissions.

You’ll need to enter the greenroom to add some Studio elements, but you can set these up in advance and then exit the greenroom until you’re ready to go live. You can do this as far ahead of your event as needed.

Customize the style and branding of your event by uploading a logo and background image within the Brand section of the Studio. You can upload these image files directly from your device. Hover over each and click Show to reveal them on the stage.

💡 Pro Tip: For the stage background, we recommend using a 1920 x 1080 image since the new stage is now 1080p. We don’t have recommended dimensions for your logo. However, you might consider adding some padding to your logo so it doesn’t directly bump into the video tiles.

The Primary Color option within the Brand section sets a color for any Overlays, or lower thirds, that you create.

The titles section is where you can display text on stage like names of speakers, statements, or conversation topics. Select the 5s option if you want the overlay automatically removed after five seconds, or select Show to keep the overlay on stage until you click Hide.
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Here's an title in action introducing Sai, our CEO.

This section allows you to upload and share a video from YouTube, Vimeo, or Wistia. Simply drop a video URL, hover over the uploaded video, and click the green play button to bring it to the stage.

You can pause the video from the stage or move the video tile around as needed. When you’re ready to remove the video, you can either click the remove from stage icon ⛔ when hovering over the video or you can click the stop button from within the Studio. (Your attendees will not see the video controls that you're able to see as host.)

Note that everyone on stage will be automatically muted when a video is shared to prevent any audio feedback.

When you hover over a video in the studio, you will see an icon called more. When hosts click on more they see the options to share a video without muting mics, edit the video, open the video in a new tab, or delete the video.

Important Notes

Use this section to upload .pdf, .doc, .ppt, or image files from your computer. The maximum file size limit is 250 MB.

Select the file you want to display and click Upload and convert. Hover over the uploaded file and click Show to bring your slides to the stage. You can easily advance the slides directly from the stage or by using the directional arrows on your keyboard. As with videos, you can remove slides from the stage by either clicking Hide from the Studio or by clicking the remove from stage icon ⛔ when hovering over the slides.

As a reminder, only hosts and co-hosts have access to the Studio, but anyone else on stage can share video links, upload slides, or set up a traditional screenshare by using the AV controls at the bottom of the screen. This includes attendees who have been invited on stage. Check out Screen Sharing During An Event for more information.

💡Pro Tip: Want to upload your guest speaker’s presentation for them? Those assigned the in-event role of Speaker can access files that have been uploaded to the Studio by using the AV controls at the bottom of their screen and selecting Slides. Only the person who is actively sharing the slides can advance them.

This is where you can set up a call to action button that points to a specified URL or a button that allows your attendees to make a contribution. When revealed, the call to action or contribution button will appear in bright green just below the stage. Learn more here.

You can upload multiple videos, presentations, and CTAs into the Studio, but only one of each can be displayed at a time.

If you host similar sessions and don’t want to re-upload studio elements each time, you can save your existing settings as a studio template. Just add the studio elements that you plan to use for each session, and click the paint palette icon at the top right. Click Save changes then Save as new template to name your template and store it for future use. You can also edit a template that’s been saved if you need to.

Important Notes

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